LVA Summer Camp Policies 

and COVID19 Policies for specific camp sites.

GENERAL INFO

LVA Spring Break and Summer Art Camps are held in our new 3rd floor classroom at the Holy Trinity Clifton Campus (formerly the Clifton Center), 2117 Payne Street, Room 301, Louisville, KY 40206 from 9:00am-4:00pm each day with the option of purchasing extended hours for 8:00am-5:00pm unless otherwise stated. 

Waterfront Park LVA Camps will meet at the Waterfront Park Office in the David K Karem Building 129 River Road, next to Joe’s Crab Shack (131 River Road), from 9:30am-4:00pm. Please note we are unable to offer extended hours for our off-site camps.

Botanical Gardens LVA Art & Nature Camps will meet at the Waterfront Botanical Gardens, 1435 Frankfort Ave., Louisville, KY 40406 from 9:00am-4:00pm. Please note we are unable to offer extended hours for our off-site camps.

LVA Portland Warehouse Camps and Academy Workshops will meet at the LVA Offices, 1538 Lytle St., Louisville, KY 40203, from 9:00am-12:00pm. The use of our warehouse gives students access to inside and outside working environments. Please note we are unable to offer extended hours for these camps.

Our program combines creative art experiences with the fun and whimsy that is unique to summer camps. To teach the fundamentals of creative expression, we ensure each camper has a unique art experience tailored to their specific camp —from learning photography and digital art to writing and creating books, stop-motion videos, painting portraits and more! In the afternoons, students have the opportunity to explore the broader side of what visual art can offer — from using recycled materials to building robots to playing art-centric games that involve collaboration and teamwork.

COVID19 POLICY – 2021 LVA CAMPS at the Holy Trinity Clifton Campus site

• Camps are limited to 10 campers only.

• All camps will start with drop off at the Payne St. parking lot door entrance, temperatures taken, attendance and sign in done at this door only. 

• One car at a time will unload in the parking lot, parents must bring camper up to the door.

• Sign in sheet, only touched by coordinator. The coordinator will write down all drop off and pick up info and initial for parents.

• Campers, teachers and volunteers only, will be allowed in the building.

• As protection for everyone all around, masks will be worn.

• Everyone washes hands before entering the art room, before and after snack, before and after lunch, before leaving the building, and anytime the camper or teacher feels it necessary.

• Snacks will NOT be provided by LVA this year, please bring your own snacks and water bottles for campers. We have two snack times scheduled each day.

• Tables, chairs, door knobs and banisters all cleaned at end of day. 

• Campers will have their own batch of basic supplies on their own social distanced table area for the week.  All non-basic supplies used will be deposited into a cleaning box after use, coordinator will wipe clean each day after camp. 

• LVA will have plenty of hand sanitizer and hand washing stations.

• If anyone in the camp is exposed to COVID19, contact tracing policies by the government will be followed.

COVID19 POLICY – 2021 LVA CAMPS at the Botanical Gardens LVA Art & Nature Camp, June 28 – July 2

  • Camps are limited to 10 campers only.

  • All camps will start with drop-off at the botanical gardens parking lot with temperatures taken, attendance and sign-in done at and only at this welcome station each day. 

  • One car at a time will unload in the parking lot, parents remain in car while the camper exits.

  • Sign-in sheet, only touched by coordinator. The coordinator will write down all drop off and pick up info and initial for parents.

  • Campers, teachers and volunteers only, will be allowed in the outdoor camp tent area. Any WBG staff who must have access through/near the area will be masked and social distance.

  • As protection for everyone all around, masks will be worn.

  • Everyone washes hands or uses hand sanitizer before entering the camp tent area + restrooms, before and after snack, before and after lunch, before leaving the tent, and anytime the camper or teacher feels it necessary.

  • Snacks will not be provided by LVA this year, please bring your own snacks and water bottles for campers. We have two snack times scheduled each day.

  • Tables, chairs, door knobs and tent poles, etc. all cleaned at end of day. 

  • Campers will have their own batch of basic supplies on their own social-distanced table area for the week.  All non-basic supplies used will be deposited into a cleaning box after use, coordinator will wipe clean each day after camp. 

  • WBG will have plenty of hand sanitizer and hand washing stations.

  • If anyone in the camp is exposed to COVID19, contact-tracing policies outlined by the CDC or local governments will be followed. 

CANCELLATION POLICY

Space is limited and advance payment is required for all camps. Missed sessions are non-transferable to another date, and no partial refund is given for absence. In the event of extreme circumstances that prevent your child from attending camp, you may request a cancellation with the following schedule: 

·       Cancellations received on or before May 15 - refunded 90%

·       Cancellations received after May 15 but on or before June 1 - refunded 75%

·       Cancellations received after June 1 but on or before two weeks prior to session start date - refunded 25%

·       Cancellations received within two weeks of the camp starting - refunded 0%

WHAT TO BRING 

Each camper should bring a lunch for each session as well as a snack and water bottle. We do not provide lunches nor are we able to refrigerate or microwave lunches and snacks. LVA will not be providing snacks during the Covid19 time period.

Please be considerate of any food allergies other campers may have. 

Most of our camps spend lunch hour outside, so campers should wear comfortable shoes for outdoor activities. We do find shady spots during this time, but considering sending sunscreen with your child. Social distancing will be in place during all outside time.

Since we will be getting messy, be sure to dress for it!

WHAT NOT TO BRING 

Electronics, toys, and other personal items must be left at home. 

Please note that LVA staff cannot be held responsible for any loss, destruction, or theft of any personal item your child may bring to camp. 

Cell phones and electronics may not be brought out during class, and we strongly discourage them from being brought to camp.

DROP-OFF PROCEDURE 

Drop off will ONLY be at the Payne St. parking lot door entrance, temperatures taken, attendance and sign in done at this door only. One car at a time will unload in the parking lot. All campers must be signed in by parent or guardian, the sign in sheet will only touched by coordinator. The coordinator will write down all drop off and pick up info and initial for parents. You (the coordinator) will need to initial the roster and list the pick-up person for that afternoon daily.

PICK-UP PROCEDURE 

Campers will be brought down to the Payne St. parking lot door at 4:00pm (for regular hours) and for extended hours (please call the coordinator and your camper will be brought down to the Payne St. parking lot door when you arrive – cell phone numbers will be provided). The designated pick-up person must show their ID and initial each child out with our summer camp coordinator (coordinator will initial for designated pick-up person), at the end of the day. Any person picking up a child must show their ID — no exceptions.

ADDITIONAL POLICIES  

By signing up for LVA Summer Camps Online or In-Person, I give my permission for stated student to participate in the 2020 LVA Summer Camps, consent and authorize LVA to interview, photograph, and videotape my student and/or his/her artwork and I further consent to and authorize LVA to release, publish, exhibit, or reproduce such interviews, photographs, and videotapes for use in public relations, news articles, telecasts, press releases, or education, advertising, research at any time in any form or media, whether now known or later discovered, including but not limited to the LVA website, fundraising, or any liability connected with the taking, recording or publication, release, exhibit, or reproduction of said interviews, photographs, slides, computer images, videotapes, sound recordings or any other media representation. 

During extended hours, students will have the opportunity to play games, free draw etc., but there is no programming during this time.

A $2.00 per-minute late fee will be charged for every camper picked up after the published end time of their registration. The end time for regular registration is 4pm, and the end time for extended care is 5pm. Please arrive NO LATER than 5pm.

We expect all students to be in camp on time every day. Please alert LVA if your student will be absent by calling (502) 584-8166. If your child is ill, contagious and/or running a fever, please DO NOT bring them to camp. Please see the COVID19 Policy – 2021 LVA Spring and Summer Camps.